Introduction - hdbk3027990119

DOE-HDBK-3027-99

INTRODUCTION

The process of ISMS verifications will involve technical and management assessments at

each specific site, facility, or activity. The verifications will be conducted by safety and

management professionals, who are experienced, knowledgeable, and trained in the ISMS

verification process. The results of the ISMS verification process are used by the

Approval Authority as a means to determine the state and status of the ISMS for the given

site, facility, or activity. The Approval Authority will normally require that a report be

written to document the results of the verification process. It is essential that any report of

the ISMS verification be written factually and accurately, and it should clearly describe

ISMS strengths and weaknesses so that improvements, if required, can be identified and

planned.

This writer's guide is intended to assist ISMS verification teams in documenting their

activities and findings. ISMS verification team members should understand that the final

outcome of their efforts will be their contribution to the ISMS report. The ISMS Team

Leader should establish report requirements to the team members early in the review

process. Team members should begin preparation of the ISMS verification assessment

forms as soon as information is gathered. Team Leader preparation of the final report

should begin as soon as the Team Leader determines that sufficient information has been

developed to identify issues and concerns. As new information is developed, it should be

entered into the report draft. If the process is to proceed in an optimum manner, by the

time the schedule actually reflects "write the report," the report should be relatively mature

and should only need some final pieces of information to complete it. This will permit

sufficient time to ensure the report is effectively written and accurate.

USE OF ISMS VERIFICATION REPORTS

The ISMS verification report is normally used as the basis by which the Approval

Authority will determine whether the ISMS is satisfactory for the site, facility, or activity.

The report should be sufficiently detailed to allow a knowledgeable reader to understand

the verification process utilized. The report should contain a recommendation by the

ISMS verification team as to whether the ISMS meets the requirements of the DOE

policies, the DEAR, and the FRAM and the guidance of the Approval Authority for that

site, facility, or activity. The report process should have a provision for team members to

provide dissenting opinions or individual observations which may not reflect the views of

the team members.

ISMS VERIFICATION REPORT FORMAT

The following is a suggested format for Volume I of the ISMS Verification Report and a

discussion of the material to be included in each section.

1. Title Page (Cover) - The cover and title page state the subject, and the date of the

verification.

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