Team Leaders

DOE-HDBK-3027-99

5.5.1 Team Leaders

ISMS verification Team Leaders were initially designated by an Under Secretary memorandum

dated February 21, 1997. These Team Leaders were selected for their technical competence and

experience in similar evaluation processes. The process for developing Team Leaders includes

efforts to provide on-the-job training by recognized safety management professionals. The

Approval Authority, with the Team Leader, may designate potential Team Leaders from his or

her staff or other DOE organizations. These potential candidates accompany the Team Leader

during the preparation for, and conduct of, an ISMS verification. Assignment as a sub-team

leader should be considered to provide the candidate with experience in coordinating the

verification activities of a small team. During the verification , the Team Leader evaluates the

candidate's grasp of the overall verification process. Upon the completion of the verification, the

Team Leader provides a recommendation to the Approval Authority regarding the suitability of

this individual to act as a Team Leader for future reviews. This favorable recommendation is

provided to the Director, Safety Management Implementation Team, who provides the final

designation of the individual as a Team Leader. This certification is also included in the CTG

database.

5.5.2 Team Members

Team members will be selected and qualified by the Team Leader. There are several

considerations that the Team Leader should use to choose qualified team members. Each team

member should have expertise in functional areas related to the verification. Also, sufficient site

experience should be resident in sub-teams to have familiarity and understanding of site programs.

A combination of local and federal employees and team training is needed. Finally, experience in

the conduct of ISMS verifications or similar assessments is necessary for a qualified team.

The team as a whole will have the collective technical expertise to conduct the verification by

effectively sampling the ISMS for the given site, facility, or activity. A methodology similar to

the development and qualification of Team Leaders will be used to prepare the DOE staff to serve

as team members. The Approval Authority may designate members of his or her staff to

participate with qualified team members in the ISMS verification. Upon completion of the

review, the currently qualified team members will make a recommendation to the Team Leader

regarding the suitability of the individual to participate independently as a team member on future

reviews. The Team Leader recommends the individual as a team member to the Approval

Authority and provides the individual' name for input into the CTG Database for the functional

area expertise demonstrated so that he or she can be made available for future reviews.

There are many ways to establish successful safety management programs and there are many

different methodologies which can be proposed to meet the functions and principles of ISMS. In

order for the verification to be successful, the team must have a good understanding of ISMS

principles, the processes and mechanisms the contractor proposes to meet the requirements

specified in DOE P 450.4, 450.5, 450.6 and the DEAR. In addition, it is important that the team

understand the ISMS interface requirements for DOE as specified in the FRAM. Training for the

ISMS verification team members in preparation for the verification is a critical step toward a

successful review. Due to the unique nature of each ISMS, some training is generally necessary