Required Reading Sign-off Matrix

DOE-STD-1033-92

REQUIRED READING SIGN-OFF MATRIX

The following system could be used by a small organization. The administrative procedure

governing the required reading program should prescribe the use of this system and its supporting

forms.

The advantage of this type of documentation system is that the retained forms verify the

completion of reading assignment by each affected individual. An effective use of this system and

form is described as follows:

[1] The appropriate manager shall:

[a] Assign documents for reading by his staff as required reading.

[i] Determine a completion date for the document. The completion date should be based

on the urgency of the document.

[b] Record the document title or description, required completion date, and employee names

on the sign-off matrix (page B-5). (Employee names may be preprinted on the form.)

[c] Record "NA" (Not Applicable) and initial in the completion date block, for a document not

required to be reviewed by that particular employee.

[d] Place the document in the appropriate section of the required reading file. For a document

that will not be placed in the required reading file, indicate where the document can be

located.

[2] Retain the completed sign-off matrices in accordance with document control procedures.

B-3