Security Incidents

DOE-STD-1035-93

Reporting and Processing Operations Information. Other federal, state, and local

agencies, or other site organizations may have additional reporting requirements.

4.2.6

Security Incidents

If a security incident occurs, or if there is reason to suspect that one has occurred,

the individual should report the discovery in accordance with facility procedures.

The circumstances of the discovery and any other information known about the

incident should be recorded in the log. This information will be useful both for

the security investigation of the incident and for determining the effect the incident

may have had on operations. Security incidents may include discovery of

improperly controlled classified material or documents, unauthorized or unknown

persons in the area, and missing or damaged government property.

4.2.7

Shift/Personnel Relief

The assumption of responsibility for a shift position should be recorded in the log.

This occurs at shift turnover, and may occur at other times during a shift. The log

should identify the oncoming relief person by name, and should document the time

of this person's acceptance of responsibility. Additional information describing the

content and format of log entries for shift or personnel relief is given in Section

4.4.2, Initial Entry, and Section 4.4.4, Final Entry.

4.3 Timeliness of Recordings

Information should be recorded promptly in the log to ensure accuracy and completeness,

but logkeeping should not take precedence over controlling or monitoring the facility. All

events should be recorded in chronological order. If there is a delay between the time of

the occurrence and recording it in the log, the log entry should include the actual time of

the occurrence.

If an individual has failed to make a log entry at the proper time, and has since made

additional entries, the late entry should be recorded in the next available space. The entry

should indicate the actual time of the occurrence and should be identified as a late entry.

A reference mark or notation may be placed in the margin, indicating that an entry has been

omitted and is entered later in the log. The sample log in Appendix A (Note 11) includes

an example of a late entry.