Distribution and Control of Equipment and System Documents

DOE-STD-1039-93

approval of the design modification by the design authority, and technical oversight of

the installation.

Perform and document appropriate safety reviews, and obtain all necessary

concurrences for approval of the modification.

Update operating procedures, drawings, and documents as required, and conduct

briefings and any necessary training.

The administrative control system should provide for independent verification of correct

installation. Additional information pertaining to independent verification can be found in

DOE Order 5480.19, Chapter X, "Independent Verification." Periodic audits should be

performed to evaluate the status of all outstanding modifications. Independent verification

should be performed upon removal of the modification to ensure that all systems and

equipment are returned to their normal configuration.

4.10 Distribution and Control of Equipment and System Documents

It is imperative that personnel have and use up-to-date system and equipment documents

(e.g., drawings, procedures). A system must be in place to ensure that the correct

documents are available and maintained in a location that is accessible during all hours of

operation. The system should ensure that document changes or revisions are promptly

communicated to appropriate personnel (e.g., operations personnel, testing and

maintenance groups, safety analysis groups, procedure review groups, and quality

assurance groups).

One method to inform personnel of changes or revisions is using the programs for required

reading and timely orders to operators. Required reading can provide a means for

personnel to read updated procedures. Timely orders to operators are used to alert

personnel to changes in the procedures, equipment, or priorities for operation. For

guidance on these programs, refer to DOE Order 5480.19, Chapter XIV, "Required

Reading;" Chapter XV, "Timely Orders to Operators;" and DOE-STD-1033-92, Guide to

Good Practices for Operations and Administration Updates Through Required Reading.