Review of Operator Aids

DOE-STD-1043-93

approval or remove it. If the operator aid is unusable because of wear or dirt, the

operator should obtain a new copy of the operator aid. When the need for an operator

aid no longer exists, an operator or the developer/organization originating the operator

aid should notify the appropriate supervisor and ensure that the operator aid is

disposed of in accordance with facility policies and procedures.

4.6

Review of Operator Aids

Posted operator aids should be reviewed periodically to ensure that they are still

correct, necessary, and don't supersede or conflict with controlled procedures or

information. A person or persons should be assigned the responsibility for auditing the

operator aid index to ensure that only currently posted aids are recorded on the index.

This person should verify that each operator aid listed in the operator aid index is still

posted and necessary. This determination should be made through discussion with the

affected operators. If it is still necessary, the auditor should verify the location is the

same as that recorded on the operator aid index sheet or the operator aid approval

sheet and that each operator aid is legible and in good condition. No unapproved pen-

and-ink changes should exist. The auditor should also verify that the information

contained in the operator aid is current and applicable. If the operator aid is still

needed but is missing, a new copy should be posted. If the operator aid is no longer

needed, the reference copy should be removed from the operator aid binder and the

operator aid should be deleted from the index (i.e., the removal signature and date

block of the index should be completed).

Since operator aids may be copies of graphs, curves, or procedures, the information

is subject to change as the reference documents are revised. Therefore, the reference

documents should be periodically checked for the latest revision numbers. If a revision

to an operator aid's reference document has changed information on the operator aid,

the operator aid should be updated. One way to ensure that revisions are incorporated

into operator aids is to notify the appropriate document control personnel of those

operator aids that are derived from controlled (parent) documents. This would

effectively place the appropriate person(s) on the document control system distribution

list for the specified parent documents. When a revision is made to one of these

controlled documents, document control would notify the appropriate control area of

the affected operator aid(s). The appropriate review person would then determine if

operator aid changes were necessary.