Documentation - s1045cn10018

DOE-STD-1045-93

Guidelines identifying facility events and conditions that require

notifications

Specific responsibilities for categorizing occurrences and making

notifications

Up-to-date identification of primary and alternate personnel to be notified

for various occurrences, including all necessary information for contacting

each person (i.e., telephone number, pager number, etc.)

Time requirements for notifications consistent with the facility emergency

plan.

Notifications for some categories of occurrences can be made electronically

through the Occurrence Reporting and Processing System (ORPS). DOE

Order 232.1A includes specific instructions for completing each data field in

the occurrence report.

Facilities should provide training to ensure consistent application of the

notification procedures. The training for involved personnel should include

categorization, notification, and associated reporting requirements. In

addition, training for all personnel should address the philosophy of occurrence

reporting to develop a positive attitude toward reporting occurrences and to

emphasize the importance of timely reporting and follow-up notification.

Persons at the "worker" level in the organization may not have formal

responsibilities for the notification program; however, their input through

normal reporting to their supervisors is essential to the success of the program.

More information concerning reporting of abnormal operating conditions is

contained in DOE Order 5480.19, Chapter II, "Shift Routines and Operating

Practices."

4.1.2

Documentation

Documentation is an essential part of the notification process. From a practical

viewpoint, documenting the reason for the notification, time, and identity of

the person(s) notified can prevent confusion and permit more focused attention

on the immediate actions necessary to mitigate an ongoing event. In some