CM Policy Directives

DOESTD107393

external audits. The program plan should be treated as a living document; it should be revised only as

necessary to reflect changes In program implementation. Proposed revisions to the CM program plan

should also be provided to DOE.

2.1.1.1 CM Policy Directives

Effective program management begins with a clear understanding and statement of management's

expectations. These expectations should be documented In a top-level management, site/division policy

directive specific to the subject. Configuration management directives provide the structure and

foundation for program development. These directives lead detailed program planning and program

element development., Per program criterion 1.3.1.1.a, the site/division CM policy directive should

accomplish the following objectives: convey top management support, define key roles and

responsibilities, provide the equipment scope criteria for the CM program, and establish key concepts and

terminology.

The principles of operational configuration management need to be understood and accepted by facility

personnel and integrated into their daily activities in order for the program to be effective. Management

has to clearly show support for the CM program and communicate its commitment to every level of the

organization for the effort to be successful. The CM policy directive should reflect top management's

decision, commitment, and support for the development and implementation of the CM program at each

facility.

The CM policy directive should also define key roles and responsibilities for developing the CM

program, Including the CM program plans. For example, it should formally empower a manager and

organization to coordinate development of the CM program and clearly define their roles and

responsibilities. If a central CM program organization is established, it should be involved in any

changes to existing programs that could affect configuration management. The directive could also

define the roles, responsibilities, and interfaces of other organizations and programs for development of

the CM program plan.

The CM policy directive should provide criteria for the scope of equipment to be included in the CM

program. The scope criteria provide the foundation for identifying the specific structures, systems, and

components (SSCs) and associated documents to be included in the program. This effort has a direct

impact on program effectiveness, costs, and schedules. Therefore, establishing the technical scope of

the program is crucial. As indicated by program criterion 1.3.1.2, SSCs with safety, environmental, and

mission design requirements should be included in the CM program. Other SSCs should be included

as an option; however, program cost and manageability should be considered.

Establishing the scope of equipment involves defining both the general categories of equipment and the

specific criteria for its categorization. Input as to the existing categorization and recommended

revisions, if needed, should be obtained from the design authority. Sites/divisions should also establish

criteria and guidance specific to each category of design requirements. In fact, most sites/divisions

have existing mission criteria that might be useful to this end. As an example, the mission criteria might

be defined as including equipment whose failure could create a forced shutdown for 180 days or more.

Also, facilities may have existing safety criteria, such as thresholds based on DOE 6430.1A, General

Design Criteria (Section 1300-3.2). Sites/divisions should re-review existing criteria; provide any

additional criteria, guidance, or clarifications; and formally establish the criteria within the CM program

for design requirement categorization.

Finally, the CM policy directive should establish CM program concepts, terminology, and definitions to

ensure consistent usage and understanding, both within the program and among the various interfacing

programs and organizations. Many of the concepts and terms currently used regarding configuration

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