Design and Construction Turnover

DOESTD107393

2.2.1.2 Design and Construction Turnover

The operational CM program should establish formal criteria for the design and construction turnover of

new facilities or new modifications. When an effective interface can be established early in the design

process, it is more likely that the needed design products will be provided and turnover can be

successful. To ensure effective turnover, the operational CM program should (1) specify the format and

content of design basis and design output documents at design inception to ensure that they will be

compatible with the CM program needs, (2) periodically monitor the preparation of design basis and

design output documents, and (3) provide review and approval of the format and content of final design

basis and final design output documents and accept responsibility for their configuration management at

turnover.

To ensure a format suitable for use in the operational CM program, the design requirements and design

basis should be differentiated, the design requirements should be correlated with the associated SSCs,

the design basis should be correlated with the design requirements, the design requirements should be

categorized (i.e., safety, environmental, mission, or other), and accurate as-built drawings should be

provided. Timely recognition of these interfaces and appropriate coordination will save time and avoid

additional costs after turnover.

Although it is highly desirable, it is not always possible for the operational CM program to be involved

with the designer/constructor during the design and construction phases. For example, a major new

facility might be ordered and designed before final assignment of the M&O contractor. In such a case,

the designer should be responsible for ensuring that the operational CM program has the necessary

turnover information in a usable form. If the operational CM program is not involved in the

design/construction process or if it fails to provide an effective interface, the operational CM program

should identify and implement any necessary steps to recover missing information.

As an example, the output of the DOE 4700.1 process, which controls the design for new acquisitions

and major physical changes, becomes the input to the operational CM program. If the output is in a

form compatible with the needs of the operational CM program, the turnover is acceptable and the

operational CM program can maintain the design requirements and their design basis.

2.2.1.3 Technical Management Review of Existing Design Information

With regard to the completeness and accuracy of existing design requirements and design basis, there

are many possible cases:

1. Facility design requirements and design basis are fully established, documented in an

integrated manner, and maintained so that they are complete and accurate throughout the

facility lifetime.

2. Facility design requirements and design basis are established and documented in various and

diverse design documents, and they are believed to be generally complete and accurate.

3. Facility design requirements and design basis are established and documented in various and

diverse design documents, but their completeness and accuracy cannot be demonstrated.

Case 1 is the desired objective of the CM program. Variations such as the above cases are expected

throughout the DOE complex because of such factors as the time frame of initial facility design and

construction, the CM practices during initial design and construction, the CM practices during the facility

operating life-cycle, and any design reconstitution efforts completed or in process.

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