Maintenance Oragnization and Administratives Structure

DOE-STD-1051-93

2. MA IN TEN A N CE ORGA N IZA TION A N D A D MIN IS TRA TIV E S TRU CTU RE

2.1 Introduction

Maintenance management should establish performance standards and requirements for

the conduct of maintenance activities that are consistent with plant policies and objectives.

The organization and administration of maintenance should ensure effective

implementation of these performance standards and requirements. The organization

provides the administrative and functional structure that determines where people are

assigned and defines boundaries within which they are expected to accomplish their tasks.

The complexity of a facility makes a clearly defined organization essential.

This section describes a basic maintenance organization and addresses certain

administrative measures that contribute to effective maintenance organization management.

2.2 D iscussion

The maintenance organization should support effective performance and control of all

maintenance activities. A clear understanding by personnel of their authorities,

responsibilities, accountabilities, and interfaces is essential to proper functioning of the

organization. To successfully achieve this understanding, the organizational structure and

the administrative guidelines that implement the organizational functions should be clearly

defined.

For the purposes of these guidelines, the person with overall responsibility for the safe

and reliable operation of the maintenance organization is referred to as the maintenance

division manager. The responsibilities and accountabilities of the maintenance division

manager and a description of his organizational relationships with the maintenance

department managers and his staff assistants are discussed in the guideline section.

Specific, detailed descriptions of the authorities, responsibilities, accountabilities, and

interfaces of maintenance department managers are provided in other guidelines dealing

with those particular departments.

The organization of a maintenance division should support the safe, reliable, and

efficient conduct of all maintenance activities. Policies and procedures should be clearly

written, technically correct, and readily available so maintenance personnel can easily

determine and properly implement actions required under varying circumstances. Key

managers should be informed promptly of matters needing their attention. Qualified

substitutes should be designated when key managers are unavailable. Provisions should

be established for necessary management support and guidance outside normal working

hours.