Appendix C: Process to Determine Facility Representatives Staffing

DOE-STD-1063-2006

Appendix C

PROCESS TO DETERMINE FACILITY REPRESENTATIVE STAFFING

Overview

The steps below describe an analytical process to determine Facility

Representative staffing for all hazardous facilities at a site. This method provides

a technical approach to determine the appropriate amount of Facility

Representative oversight necessary for a facility given its hazard level,

operational activity and complexity, and programmatic importance. This staffing

approach is also designed to provide DOE with a common human capital

strategy approach such that the D OE enterprise can objectively analyze,

allocate, budget, and justify Facility Representative resources and endstrength

throughout the DOE Complex.

Methodology

The following elements shall be included in each site analysis:

1. A relative ranking of facilities based on hazards or risks present to the

public, worker, and/or environment.

2. A method for determining Facility Representative coverage (e.g.,

continual, frequent, occasional, etc.) based on facility categorization and

adjusted for other factors identi fied in DOE-STD-1063-2006 such as

facility size, operations complexity, hazards and risks, etc.

3. A determination of Facility Representative Full Time Equivalent (FTE)

requirements based on coverage assigned and adjusted to address

factors considered in Step 2 above.

4. A determination of actual staffing based on Facility Representative FTE

requirements adjusted to account for actual staff time available to support

the Facility Representative function when competing activities such as

collateral duties, leave, training, etc. are considered.

Procedures

Procedures for conducting a Facility Representative staffing analysis follow each

table. Tables 1 -4 describe the process to determine Facility Representative FTE

levels for facilities or groups of facilities. Tables 5 -6 represent two methods of

determining actual staffing levels necessary to meet the FTE level, taking into

account the duties, responsibilities, leave, and training typical of Facility

Representatives at each site.

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