Duties, Responsibilities , and Authorities of Facility Representatives

DOE-STD-1063-2006

DUTIES, RESPONSIBILITIES, AND AUTHORITIES OF FACILITY

REPRESENTATIVES AND OTHER KEY PERSONNEL

4.1 Duties, Responsibilities, and Authorities of Facility Representatives . The

following paragraphs describe the duties, responsibilities, and authorities

normally expected of Facility Representatives . Field Element Managers

should tailor these and additional duties and responsibilities for Facility

Representatives to reflect the specific requirements of the site, the facility,

the operational activities, and the involved organizations .

4.1.1

Operational Awareness . A Facility Representati ve shall be thoroughly

familiar with site and facility characteristics, operating procedures,

facility authorization bases, operating organizational structur e, and

key process control personnel. The Facility Representative shall be

aware of major work in progress and in planning. The Facility

Representative shall know which personnel are controlling the work,

what procedures are to be used, whether training and qualification

requirements have been established and are being met. Facility

Representatives s hall verify that work activities are being performed

safely based on periodic observations and spot-check reviews of

frequency commensurate with the haza rd and difficulty of the work.

This knowledge is primarily acquired by walking through the facility,

observation of work in progress, review of facility records and

documentation, and attendance at appropriate management

meetings of the operating contractor . Facility Representatives should

spend a significant amount of their time in their assigned facilities

observing operations and assessing operating conditions, consistent

with the goals in Appendix A , FACILITY REPRESENTATIVE

PERFORMANCE INDICATORS. Field Element Managers shall

ensure that operating contractors apprise Facility Representatives of

planning, scheduling, maintenance, operations review, and safety

review meetings.

4.1.2

Communication. The Facility Representative shall maintain frequent

communication with field element supervision. The Facility

Representative shall ensure that DOE line management is cognizant

of current facility conditions.

4.1.3

Availability. The Facility Representative shall be available to respond

to facility events and serve as the DOE presence for special

operations. The Facility Representative shall be readily available to

operating contractor personnel to facilitate the notification, if required,

and reporting of occurrences and any safety or operational concerns.

4.1.4

Independence. A Facility Representative should be in a position to

provide information to DOE line management independent of

programmatic responsibilities. Therefore, Field Element Managers