Retrieval and Issuance

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3.4.3.20 A tickler file system is one method which may be used to ensure that

specific storage control instructions are followed.

The system may be either manual (similar to a card file) or

computerized.

The tickler file should be organized by months of the year.

Specific storage control instructions for individual items should be

entered into the tickler file system by designated personnel. These

instructions should be entered separately (either as a separate card

or computer entry) and put in the appropriate month that the

activity is to take place. As a minimum, additional information, such

as part number, P.O. number, item description, and RECID should

be included. (See Appendix C for examples.)

Designated personnel should ensure that the particular storage

control activities for the month are completed. (This may require

assistance from other departments for activities such as rotating

motors and functional tests.)

Designated personnel should review the tickler file entries on a

monthly basis for upcoming activities, e.g., 60-90 days. This review

is in addition to the review and completion of storage control

instructions for the particular month. This review is to ensure

proper planning for certain activities and advance notification for

assistance from other departments.

3.4.4

Retrieval and Issuance

3.4.4.1 A system should exist to ensure that items are identified and stored to

facilitate ready retrieval upon approved request.

3.4.4.2 Items should be selectively and judiciously controlled, on the basis of their

risk to safety and/or importance to reliable operations, during the interval

between stores issue and installation to ensure intended traceability and/or

integrity is not violated prior to installation.

3.4.4.3 Safety Class Items and other controlled items to be issued ONLY to

individuals on authorized requester lists should be clearly defined in

applicable documents.