Physical Protection of Records

DOE-STD-1098-99

Radiological Control

Radiological Control Records

June 2004

774 Retention

10 CFR 835 establishes requirements for retaining records. Upon cessation of activities that could result in the

occupational exposure of individuals, all required records related to individual exposure monitoring shall be

transferred to DOE [see 835.702(h)].

Once a record has been created, reviewed, and signed by appropriate supervision, the record is considered complete

and should not be modified. Subsequent errors identified in a completed record may be corrected by creating a

supplemental record that includes traceability for the correction.

775 Physical Protection of Records

Methods for protecting documents should include vaults, file rooms with fixed fire suppression, fire rated cabinets,

duplicate storage, or combinations of these.

Storage arrangements should address physical damage that could be caused by temperature extremes, moisture,

infestation, electromagnetic fields, excessive light, stacking, theft, and vandalism.

Records should, as a minimum, be protected from:

Exposure to fire, equivalent to an Underwriters Laboratories, Inc., 1.5-hour, or greater, fire resistance rating

Exposure to water damage caused by a 100-year flood

Exposure to windstorm velocities of 100-year recurrence.

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