C1. Chapter 1. General Information

DOE-STD-4001-2000

C1. CHAPTER 1: GENERAL INFORMATION

C1.1. Purpose

This Standard establishes the recommended method for meeting the functional requirements of

the laws and regulations pertaining to managing records using Electronic Records Management

Application (RMA) software. This Standard will be used by DOE Components in the

implementation of their records management programs. This standard describes the minimum

records management requirements that must be met in accordance with 44 U.S.C. 2902,

reference 1.a, and guidance and implementing regulations promulgated by the National Archives

and Records Administration (NARA). The Federal statute, regulation or other authoritative source

that an RMA requirement is traced back to is referenced in bold. In this document, the word

"shall" identifies mandatory system standards. The word "should" identifies design objectives

that are desirable, but not mandatory.

C1.2. Limitations

This Standard addresses a minimum set of baseline functional requirements that are applicable

to all RMAs regardless of organizational and site-specific implementations. For the RMA to comply

with this Standard, these minimum requirements must be met. Certification by the Defense

Information Systems Agency's Joint Interoperability Test Command that the RMA is in compliance

with the DoD's standard DOD 5015.2 STD also establishes compliance with this Standard.

However, additional requirements such as the management and protection of records containing

information classified in the interests of national security, the capability to label Privacy Act data

and data exempt from release under the Freedom of Information Act (FOIA), and the features

described as optional in Chapter 3 of this Standard, may be specified by using organizations to

satisfy their site-specific needs. These requirements will be addressed in a later version of this

Standard. Additionally, future versions of this Standard will address the incorporation of standard

data elements.