Developing Concerns

DOE-EM-STD-5505-96

5.11 Developing Concerns. The final team meeting should focus on development of concerns

based on all findings uncovered during the assessment. The daily team meetings should have

familiarized each team member with the findings developed by other assessors. This familiarity

enables the team to consider all findings while developing activity-wide concerns.

Prior to the concerns generation meeting, it is helpful to post the findings identified by each

assessor on the walls of the meeting room so they are readily available for reference. Each

assessor should develop any preliminary concerns based on the entire team's findings. The

concerns may focus on the areas examined by the individual assessor or they could be from

another area. Preparation will ensure that the meeting progresses smoothly.

The team leader should facilitate the session and start by choosing one assessor to enumerate any

concerns that they have developed. The first assessor should present concerns one at a time,

explaining the evidence supporting them. The team should discuss each concern as it is presented,

either changing the wording and scope as necessary to make the concern accurately reflect

conditions in the activity or discarding it altogether if there is not enough evidence to support it.

This process should continue until all assessors have presented their concerns and the team has

reached consensus on the final list. The team leader should decide in those cases where there is a

split opinion.

5.12 Report Generation. When the assessment is completed, all team members must have

completed their investigations and have sufficient documentation to support all findings and

concerns. The out-brief should provide activity management with the findings and concerns from

the current assessment.

5.12.1 Report Format. The final report should be in the format illustrated in Appendix G and

contain the following elements: