Document Review - Continued

DOE-EM-STD-5505-96

procedures, safety and radiological control postings, and radiation and safe work permits, can be

accomplished. To illustrate how to perform a document review, consider a round/tour inspection

sheet. Various items on the sheet can serve as a lead to develop interview questions and conduct

other observations. For example, look for equipment parameters that are out of specification or

are approaching an out of specification condition. If found, ask the operator what actions should

be taken if that parameter goes out of specification, or make up a hypothetical situation and ask

the same type of question. Look at the round sheets for vague checkoffs such as "check sump

level." A follow on question for this may be "What do you look for when you perform this

check?" and then the operator's response can be compared with the answers of other operators.

Another example might be, the recording of key equipment parameters during tours to provide a

record of equipment performance and can be used to reconstruct events leading up to unusual

occurrences or system malfunctions. Is there evidence that these records are used to improve

equipment performance or maintenance? Is there evidence that the round sheets are used for

short-term trending by operators and other technical support organizations?

Review round sheets (those which are in use and completed) for technical content such as:

Round/Tour Inspection Sheets Round inspection sheets should where appropriate include

maximum/minimum equipment parameters or expected operating ranges to enable operators

to recognize abnormal readings quickly.

Safety limits derived from Technical Specifications or Operational Safety Requirements

should be highlighted.

Equipment should be listed on round sheets in the same order that it would be encountered

during a normal tour of the operating station, and the round sheets should include a narrative

section.

This technique of using document review as a source for interview questions and observations can

be an extremely effective tool for an assessor.