Document Review. - Continued

DOE-EM-STD-5505-96

A correlation of information recorded in different places during the same period may prove useful

to identify communication or teamwork problems.

During assessment planning, the administrative procedure for logkeeping should be reviewed to

gain familiarity with site requirements. This background knowledge is a necessary prerequisite to

making an intelligent evaluation of the logkeeping program.

The remainder of the document reviews necessary to assess logkeeping can be conducted in

conjunction with observations. For example, while touring the activity with an operator, a review

of documents such as shift supervisor and operator logs, round/tour inspection sheets, operations

procedures, radiological surveys, lockout and tagout logs, and equipment deficiency logs can

normally be accomplished. The individual logs and round sheets should be examined to ensure

that the elements required by administrative procedures are contained in the various documents

and that they provide enough information to accurately document the history of activity

operations.

In another example, a return to an area may be made to make a correlation of several related logs

and records to ensure they are properly prepared and meet requirements when taken as a whole.

This often yields a larger view of the organization and may point to teamwork or communication

problems. For example, groups often log conflicts with or failures to properly work with other

groups as a way of covering their own situation. These sorts of entries in the records should

prompt follow up.

In another example of an assessment technique, a review of a log or record for an extended period

of time often gives insight to other types of problems. If it is difficult to get something repaired or

corrected, or if there is sufficient support or follow up for deficiencies or inoperable equipment, it

is often recorded in the logs where the appeal to make corrections was documented. Such

appeals, if repeated, often signal other problems that warrant attention.