Reviewing Documents

DOE-EM-STD-5505-96

Operator aids posted in the activity

Radiological control survey logs

Equipment calibration records

Approved lists of abbreviations and acronyms

Emergency communication system test records

5.8.3.2 Reviewing Documents. In general, an assessor should keep the following guidance in

mind when conducting document reviews:

Identify questions for interviews and key steps or sections of operating procedures to observe.

Identify administrative and technical source documents and higher-level procedures to check.

Take specific and accurate notes to allow efficient follow up, if necessary.

Documents can be reviewed before, during, or after observations and interviews. To start an

assessment of chemistry and unique processes, for example, the assessor could decide to review

operating documents such as activity logs and cross-check them for consistency with each other

and the governing procedure. For instance, if a sample was taken, analyzed, and reported, do the

sample logs and the discharge logs agree? Was the sample taken, analyzed, and the results

reported prior to the discharge occurring? Is this required? If discrepancies are found, additional

observations, interviews, and document reviews should be conducted.

The assessor could also start the assessment of this area by reviewing activity and site procedures.

Once these procedures are reviewed, an observation of the sampling process could be conducted

to determine if deviations from requirements exist.

5.8.3.3 When and Where to Review Documents. Document reviews can be conducted in

conjunction with observations and interviews, as well as separately. For example, while