Process for Exemptions

DOE-STD-3006-2000

readiness to conduct the activities and the method of verification that the required readiness conditions

had been attained. When compensatory measures such as mentors, supervisory oversight, Facility

Representative presence, or area evacuations are appropriate, they should be defined and verified prior to

approval to commence the operations being given. In all cases, the activities are to be conducted within

an approved safety basis. The systems, structures, and components important to assuring safe operations

will be verified to be in a condition to assure an acceptable level of safety. Operational procedures

should be identified and should be adequate to control the processes and assure the acceptable level of

safety. Personnel should have an adequate level of knowledge, qualification, and experience such that

when coupled with the specified compensatory measures, satisfactory formality of operations is assured.

The methods to meet these principles should be defined and the record of meeting and verification of

these principles should be retained.

5.11.2 Process for Exemptions. DOE M 251.1-1 establishes the procedures and authorization to

request and approve exemptions to DOE Orders. The following steps describe the process to gain

approval, plan, and carry out program work when an exemption to the requirements to DOE O 425.1B is

appropriate.

(1) CSO review or approval of the exemption to the requirements of DOE O 425.1B for the specific

activities will be obtained in accordance with DOE O 251.1. In most cases, the request will be

initiated, described, and justified by the responsible contractor. The request will include the process

to be utilized to develop, review, approve, and monitor the exempted operations. DOE line

management will endorse the proposal, including statements of DOE line actions which will be in

place to support the activity and assure a satisfactory level of safety is maintained. The exemption

request must address the essential elements specified in DOE M 251.1-1, Chapter II, Section 4C.

(2) The responsible contractor develops the procedures for the operation and achieves readiness to

startup or restart the program work in accordance with them. DOE line management oversees the

contractor efforts including review and approval of the procedures and verification of readiness to

startup or restart program work. DOE Independent oversight is provided copies of all procedures.

(3) The responsible contractor conducts the program work in accordance with the approved procedures.

(4) DOE line management monitor the satisfactory accomplishment of the program work in accordance

with the approved procedures. Particular attention must be taken to ensuring all compensatory

measures remain in place and continue to be effective.

(5) DOE independent oversight, when deemed appropriate by EH, monitors the preparation and conduct

of these procedures as desired.