Assuring a Smooth Turnover from Design and Construction
To ensure a successful turnover of new facilities or new modifications, the design
contractor and the construction contractors should interface with the operating contractor
early in the design and construction phases. When an effective interface is established
early in the design process, it is more likely that the design contractor and the
construction contractors will provide the needed design products to the operating
contractor and turnover will be successful. The design and construction contractors,
together with the operating contractor, should establish and agree upon the formal criteria
for construction turnover. At a minimum, the criteria should include the following
specify at design inception the format and content of design basis and design
output documents to ensure that they will be compatible with the operating
contractor's work processes,
periodically monitor the preparation of design basis and design output documents,
specify the review and approval process for the format and content of final design
basis and final design output documents, and
accept responsibility for their configuration management at turnover.
Although it is highly desirable, it is not always possible for the operating contractor to be
involved with the designer/constructor during the design and construction phases. For
example, a major new facility might be ordered and designed before final assignment of a
management and operating (M&O) contractor. In such cases, the designer should be
responsible for ensuring that the operating contractor has the necessary design
requirement information at turnover. If the operating contractor is not involved in the
design/construction process or if the design and construction contractor fails to provide
an effective interface, the operating contractor should identify and implement the actions
necessary to recover the missing information.
The initial grading of SSCs for the configuration management process begins with the
identification of the CM SSCs. That process separates the SSCs that will be assessed
through the configuration management process when changes are made from those that
Additional grading may be appropriate. For example, the contractors may want to apply
a more stringent configuration management process to safety SSCs, than to costly SSCs.
If so, then the contractor must clearly document the different processes being used and
the SSCs to which each process applies.
Contractors should also consider that developing and implementing multiple levels of
configuration management is not always more cost effective than developing and
implementing a single, consistently-applied configuration management process.