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Role of the Convened Group - hdbk114820020052
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Work Smart Standards (WSS) Users Handbook - index
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Establishing Documentation Requirements


DOE-HDBK-1148-2002
10.2.1 Establishing Protocols and Agreements
The Convened Group establishes protocols and agreements concerning the following:
C
Schedules and time limitations. The schedule for completing the N&S Process may
need to be linked to internal or external commitments, or to schedules for related
activities such as ISMS implementation or contract renegotiation.
C
Resolution of differing opinions within the Convened Group and the team(s). Careful
and thoughtful application of the N&S Process will often result in differing opinions
among team members. Since this is an expected part of the N&S Process dynamic, this
protocol should provide a means for reaching closure on important issues while ensuring
due consideration (and, if necessary, documentation) of differing opinions. Existing site
practices or protocols for conflict resolution or differing professional opinions may prove
helpful. Such a protocol should also address how collective differences of opinion
among various groups (for example, Identification and Confirmation Teams) would be
resolved.
C
Interactions between the Convened Group and the team(s). These protocols should
address the formality and frequency of interactions between the Convened Group and
the Identification and Confirmation Teams, including how the Convened Group will
provide direction to and address questions from the team(s). In many cases it has been
found helpful to conduct all communications between the Convened Group and the
team(s) via the Process Leader. Consideration should be given to the size of the
team(s) and whether all members are at the same geographic location.
C
Interactions among the Convened Group and the Stakeholders and Interested Parties.
Appropriate interaction with Stakeholders and Interested Parties is critical to the success
of the Process. The Convened Group provides the primary point of contact for
Stakeholders and Interested Parties relative to the N&S Process. The value of a
carefully thought-out approach for communicating with Stakeholders and Interested
Parties about the Process has been proven even when interactions with these groups
43


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