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Defining and Agreeing to Protocols and Documentation Requirements
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Work Smart Standards (WSS) Users Handbook - index
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Establishing Protocols and Agreements


DOE-HDBK-1148-2002
shortly after the Convened Group is assembled. This is particularly important so that necessary
records can be constructed early in the application. Then records can continue to be
maintained as the Process proceeds, rather than having to reconstruct the history of decisions
later. Before beginning the work of identifying, confirming, and approving the set of WSS, all
participants must understand and agree to the "ground rules" governing how the various groups
and teams will interact with each other and with outside parties. Clear and concise protocols
will aid in efficient team functioning, while overly prescriptive protocols that are not thoroughly
thought out can cause confusion and lead to inadequate results. It is equally important to define
documentation requirements. Careful documentation of the N&S Process will aid in
communication between the Identification and Confirmation Teams and assist others in
understanding the standards set developed. Records of Process decisions help to demonstrate
both the feasibility and fidelity of the Process results. The relationship between protocols and
documentation requirements is an important one. A protocol should address each item of
documentation (expected output) from the Process.
10.2
Role of the Convened Group
The Convened Group establishes the framework for how their particular application of the N&S
Process will be conducted. Decisions are needed in two areas: (1) protocols and agreements
for interactions among the various groups and teams involved in the N&S Process, and (2)
documentation requirements for the Process and its results. These decisions should be made
in close coordination with the Process Leader, and should be documented in a record of
decisions. Doing so will establish a common basis for implementing the Process, aid in
orienting new team members, and provide a record that will be helpful in demonstrating Process
fidelity.
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