Duties and Responsibilities of a Facility Representative

DOE-STD-1063-2000

e. The level of Facility Representative coverage could increase or

decrease based on the above additional considerations. Additionally, if

personnel resource limitations affect the number of available Facility

Representatives, the Field Element Managers should propose coverage

assignments based on available resources and reach agreement with

Secretarial Officers that coverage is adequate. Field Element

Managers may also establish provisions for extra or special coverage.

This means that, as the degree of hazard, complexity, or other

governing factors is reduced, the Field Element Managers may

increase the number of processes, facilities, buildings or areas covered

by a single Facility Representative. Field Element Managers may

assign one or more Facility Representatives to hazard category 1

facilities. Or, if the facility and/or operating organization is sufficiently

complex, the Field Element Manager may make assignments based on

facility and/or operating organization subdivisions. Field Element

Managers should make Facility Representative assignments to optimize

effective interaction with the facility operating organization line

management responsible for ensuring safe performance at the facility.

If the contractor has established a building or facility manager

concept, the Field Element Manager may assign Facility

Representatives on a similar basis. Facilities with many configuration

changes (like test facilities, for example) require closer observation

than facilities with very stable configurations. Also, Field Element

Managers may use special coverage assignments for a facility that

operates only intermittently.

5.2

Duties and Responsibilities of a Facility Representative. The following

paragraphs describe the duties and responsibilities normally expected of a

Facility Representative. Field Element Managers should tailor these and

additional duties and responsibilities for Facility Representatives to reflect

the specific requirements of the site, the facility, the operational activities,

and the involved organizations.

a. The Facility Representative shall maintain frequent communication

with field element supervision. The Facility Representative shall

ensure that DOE line management is cognizant of current facility

conditions. Facility Representatives should spend the majority of their

time in their assigned facilities observing operations and assessing

operating conditions, consistent with the recommended coverage level

and definitions in Tables 1 and 2.

b. A Facility Representative shall be thoroughly familiar with site and

facility characteristics, operating procedures, operating organizational

structure, and key process control personnel. The Facility

Representative shall be aware of major work in progress and in