Duties and Responsibilities of a Facility Representative

DOE-STD-1063-2000

planning. The Facility Representative shall know which personnel are

controlling the work, what procedures are to be used, whether training

and qualification requirements have been established and are being

met. Facility Representatives shall verify whether work activities are

being performed safely, based on periodic observations and spot-check

reviews of frequency commensurate with the hazard and difficulty of

the work. This knowledge is primarily acquired by walking through the

facility, observation of work in progress, review of facility records and

documentation, and attendance at appropriate management meetings

of the operating contractor. Field Element Managers shall direct and

ensure that operating contractors apprise Facility Representatives of

planning, scheduling, maintenance, operations review, and safety

review meetings.

c. The Facility Representative shall be available to respond to facility

events and serve as the DOE presence for special operations. The

Facility Representative shall be readily available to operating contractor

personnel to facilitate the notification, if required, and reporting of

occurrences and any safety or operational concerns.

d. A Facility Representative should be in a position to provide information

to DOE line management independent of programmatic

responsibilities. Therefore, Field Element Managers should not make

Facility Representatives responsible for preparing budgets or schedules

for assigned facilities. In cases where it is impractical to separate

programmatic responsibilities, the Field Element Manager or designee

should approve all assignments of programmatic responsibilities to

Facility Representatives.

e. The Facility Representative shall observe, evaluate, and report on the

effectiveness of the operating contractor in multiple areas important to

safe, efficient, and productive operation, such as operational

performance, quality assurance, management controls, emergency

response readiness activities, and assurance of worker health and

safety. Additionally, the Facility Representative should evaluate the

overall effectiveness of the operating contractor in implementing

corrective actions to deficiencies identified by facility reviews, including

corrective actions which stem from identifying, reporting, and tracking

nuclear safety noncompliance under the Price-Anderson Amendments

Act of 1988. The frequent presence of a Facility Representative in the

facility is intended and expected to improve communications between

DOE and the operating contractor. This improved communications is

intended and expected to lead to a better understanding of DOE

expectations by the contractor, and aid in the implementation of

enhancements to facility work practices and operating conditions.