Facility Coverage and Staffing

DOE-STD-1063-2000

4.1.2 Facility Coverage and Staffing. This standard is designed to provide

flexibility to field elements in how they choose to use their available

resources in applying this standard for a Facility Representative

Program . Field Element Managers should assign Facility

Representatives to facilities based on programmatic importance and

potential environmental, safety, and/or health impact. The Field

Element Manager should prepare staffing plans to document these

assignments and supporting rationale.

a. Field Element Managers shall assign one or more full-time Facility

Representatives to each hazard category 1 facility, unless the Field

Element Manager and Secretarial Officer agree that less coverage is

necessary. For hazard category 2 or 3 facilities, Field Element

Managers may assign a Facility Representative to two or more

facilities. In unusual situations, when it is impractical to assign a

sufficient number of facilities to occupy a person full-time, the Field

Element Manager may assign the duties of a Facility Representative

to be performed part-time as a collateral function.

b. It is important that a Facility Representative's primary duty of

providing DOE an on-site presence not be diminished. Field

Element Managers should make assignments so that Facility

Representatives spend a significant portion of their time in their

assigned facility(s). It is preferable that Facility Representative

offices be located within the facility of primary responsibility. Field

Element Managers should make assignments so that administrative

work does not prevent Facility Representatives from performing

their primary function of monitoring the performance of the facility

and its operations as described in Section 5.2.

c. It is important for the field element to ensure the proper number of

Facility Representative positions are established to maintain

adequate coverage. The number of Facility Representatives

assigned to facilities is based on the number of buildings or areas

involved, their size, complexity, hazard levels and risks, level of

operational activity, and uncertainties associated with the

aforementioned factors. The Secretarial Officers should monitor

field element activities for establishing the number of Facility

representative positions to ensure that staff and resources are

sufficient to provide adequate Facility Representative coverage.

d. Additionally, to the degree that Facility Representatives are

advanced or otherwise lost from the program, Field Element

Managers should take necessary steps to ensure departing Facility

Representatives are replaced in a timely manner. The Secretarial