Officer should monitor the number of Facility Representative
positions filled with qualified personnel to ensure that adequate
Facility Representative coverage is provided.
e. Field Element Managers should review staffing plans and
assignments of Facility Representatives at least annually to ensure
that coverage assignments and responsibilities are appropriate to
the hazards and level of activity involved.
Unencumbered Access. Field Element Managers shall ensure that
Facility Representatives have independent and direct access to
contractor personnel, facilities, and records, as necessary, to carry out
their assigned responsibilities. Unencumbered and immediate access
does not preclude a Facility Representative from following industrial
safety, emergency action, radiation protection, safeguards and
security, or operational requirements and controls of the facility.
Facility Representatives shall adhere to these requirements and
controls when discharging their duties.
a. Field Element Managers shall ensure that Facility Representatives have
immediate unannounced access to every assigned facility, consistent
with necessary security and safety controls. Facility Representatives
shall maintain the proper clearances, training, personal protective
equipment, and physical qualifications for such access.
b. Field Element Managers shall ensure that Contractor management
affords the Facility Representative the opportunity to attend meetings,
training classes, operator certification boards/examinations, etc., that
contribute to the execution of the duties and responsibilities of the
c. Access to some Contractor records may be limited as specified in the
contract between DOE and the Contractor. For example, the contract
may include, under Section H - Special Contract Requirements, an item
such as H.27 DEAR 970.5204-XX (AL92-8R(2) OWNERSHIP OF
RECORDS (NOV 1992) (DEVIATION)).
d. Due to safeguards and security requirements, Field Element Managers
may require that more than one properly trained and cleared individual
be present before access can be gained to some areas.