Field Element Self-Assessments

DOE-STD-1063-2000

4.6.2 Field Element Self-Assessments. Field Element Managers shall

periodically (not to exceed three years) evaluate their Facility

Representative Programs relative to the requirements in Sections 4

and 5 of this standard. Field Element Managers should provide the

results of these self-assessments to the responsible Program Office at

DOE-Headquarters, with a copy to the Facility Representative Program

Manager, Office of the Departmental Representative to the Defense

Nuclear Facilities Safety Board (DOE S-3.1). Guidance for the

performance of these assessments is provided in Appendix B.

4.6.3 Peer Reviews. Field Element Managers should invite Facility

Representatives and/or Facility Representative management from

other sites to perform peer reviews of their Facility Representative

programs. These reviews can provide a mutual benefit through

sharing lessons learned. In addition they can foster a more consistent

Facility Representative program throughout the DOE.

4.6.4 Annual Facility Representative Workshop. The Facility Representative

Program Manager, Office of the Departmental Representative to the

Defense Nuclear Facilities Safety Board (DOE S-3.1), should host an

Annual Facility Representative Workshop to promote sharing lessons

learned from Facility Representative programs across the complex, and

foster the growth of the Facility Representative community. Field

Element Managers should encourage as many Facility Representatives,

Facility Representative Program Sponsors, and line managers as

possible to attend the workshops to share information with other sites

and identify potential improvements for use in their own Facility

Representative and Safety Management programs.

4.6.5 Communication and Feedback Mechanisms. The Facility

Representative Program Manager, Office of the Departmental

Representative to the Defense Nuclear Facilities Safety Board (DOE S-

3.1), should communicate with the Secretarial Officers and Field

Element Managers frequently to guide the program implementation

and continuous improvement. This can be accomplished by:

a. Discussions with the Program Sponsors on strategic goals and

plans;

b. Facility Representative Steering Group meetings; and

c. Information sharing through the Facility Representative Home Page

(http://dr.tis.doe.gov/facrep).