Operational Reports.

DOE-STD-1063-2000

guidance for use in developing these assessment plans. Facility

assessments are not intended to conflict with or duplicate other Field

Office assessment efforts nor are they intended to unduly restrict the

Facility Representative's day-to-day oversight of assigned facilities.

5.5

Operational Reports. The Facility Representative is the primary point of

contact for the contractor to notify DOE of reportable occurrences as

prescribed in DOE O 232.1A. For the Secretarial Officers and field

elements to realize the maximum benefit from the Facility Representative

program, Field Element Managers should establish reporting requirements,

such as Facility Representative logs or assessment reports, for each

Facility Representative position. Field Element Managers should establish

guidance on the content of periodic or special reports. Field Element

Managers should ensure that reporting does not become an onerous task

that unduly limits the oversight activities of the Facility Representative. In

order to facilitate a direct communications link with senior contractor

management, the Facility Representative and DOE managers should meet

with senior contractor managers on a periodic basis to report the results

of Facility Representative assessments and to discuss trends and systemic

issues.

5.6

Relationship of Facility Representative with other DOE Managers. The

Field Element Manager shall define clearly and in writing the Facility

Representatives' relationship with DOE managers within the field element.

Field Element Managers should document roles and responsibilities in the

field element Functions, Responsibilities, and Authorities controlling

document. Field Element Managers should clearly assign Facility

Representatives to each facility's operation and identify the responsible

line/program manager within the field element. Facility Representatives

should periodically meet with line/program managers within the field

element and senior line managers within the field element to provide

information related to the assigned facilities. If safety or operational

concerns are not resolved to the satisfaction of the Facility Representative,

the Facility Representative should elevate the concerns through the

defined DOE management hierarchy until an adequate resolution is

obtained. It is highly desirable that each Facility Representative only be

assigned facilities under a single line/program manager within the field

element and under a single Cognizant Secretarial Officer. This might not

be practical at multi-program facilities, or when more than one facility is

involved.

5.7

Relationship of Facility Representative with Operating Contractor. The

Field Element Manager shall clearly define the relationship between the

Facility Representative and the facility operating contractor, and ensure

that these expectations are understood by both parties. Field Element