Appendix I: Key Points to Discuss at Initial Contact With Site

DOE-HDBK-3012-2003

APPENDIX 1: KEY POINTS TO DISCUSS AT INITIAL CONTACT WITH SITE

Refer to the Plan of Action, and:

1. Contact DOE or contractor Line Manager for the Facility.

Facility _____________

Director/Manager's Name ____________

Telephone Number __________

Email Address_______________

2. Identify yourself as the Team Leader for the ORR.

3. Discuss the tentative review schedule.

Pre-visit dates:_______ to ________

ORR dates: ________to _________

4. Explain overview of review process (if requested).

Pre-visit and Preparation

Site Visit: 2-3 day for site and facility familiarization, walkthrough, and presentation to site of

inspection process.

Information needed from site: (list to be provided)

Counterparts: Site expected to provide list of counterpart(s) for each area.

Onsite Review Period

Purpose: Identify findings and observations for the safe startup of facility process(es).

General: Up to 30 team members, approximately a two-week period, though with a graded approach,

as few as 10-15 team members may be needed for one week.

Logistic Support: Conference room, workspace, computers, phones, fax, etc. (list to be provided).

5. Request point-of-contact at site to support review and to receive formal correspondence.

Name: _______________________________________________

Telephone number:____________________________________

Email address________________

6. Leave your telephone number and Email address. Advise site contact that written confirmation will

follow.