Team Member Responsibilities - doe-hdbk-3012-20030017

DOE-HDBK-3012-2003

1. Make introductions.

2. Allow for a series of briefs by the site explaining the site's management and organization, its

functions, operations and interfaces.

3. Brief the audience on the ORR process and the ORR schedule.

4. Brief site audience and team on the rules for interaction between team members and site

personnel. The team will not act as safety monitors or direct operations. The team will refrain

from distracting the operators. The team will not violate site rules, cross boundaries without

authority, violate control room/area boundaries or in any other way become an initiating event

during the ORR. The team will not act as evolution or drill observers. The team will strive to be

invisible so as to not influence the performance of the facility. Request that all operators be

briefed on these rules and in particular that no action should be taken in response to questions or

discussion by the team. The team will initiate action, preferable through a supervisor or escort, if

an immediate unsafe condition is encountered.

The following items need to be reiterated at afternoon team meetings throughout the inspection:

Encourage the identification of any unclear issues. They still need to be identified so that others may

consider them at a later date.

Re-emphasize that team members should focus on that portion of the organization directly responsible

for their area. Contact outside their area, specifically including interviews with senior site

management, must be discussed in advance with the Team Leader.

Insist on validation of facts. ORR teams validate facts they collect on a continuous basis. Facility and

DOE line management and the counterparts are the primary points of contact for validating facts.

It is also important to try and gauge the response of site management to the conclusions that are

drawn from the validated facts.

Maintain a running record of the important issues brought out at each nightly meeting.

The technical editor or Review Coordinator will review all Forms and summaries. Team members are

encouraged to use the technical editor and Senior Advisor's assistance. The Senior Advisor should also

review and provide assistance with completion of the required forms and summaries. If appropriate, all

Assessment Forms will be reviewed by a derivation classifier.

4.1.2 TEAM MEMBER RESPONSIBILITIES

Team members should provide the Team Leader a draft Form 2 for each finding as soon as sufficient

information has been gathered to define the finding. It is important to ensure factual accuracy. The

Facility and DOE line management and the counterparts are the primary points of contact for validating

facts. If facts have not been validated, do not use them. If you have validated facts, know with whom or

by what reference you validated. Be sure that person has the authority to validate. It is important that the

team exercise the responsibility for drawing conclusions and reaching judgments from facts.

Each team member must keep accurate and complete notes of the activities. Notes must include titles of

individuals interviewed as well as the notes of the interview results; title, document number, date, and

revision number for all documents reviewed as well as the conclusions or information resulting from the

document reviews; and details of all evolutions that are observed. This information will be required to

complete the assessment and deficiency forms.

Assessment Forms (Form 1s) are used to document the methods and actions taken in the criteria

evaluation process. Team members are encouraged to update their Form 1s daily to ensure complete

record keeping of all inspection activities. The Team Leader may choose to require each team member

provide daily draft Form 1s for his/her review. Additional guidance is provided in Appendix 4 of the

ORR Standard, and Appendix 10 of this document.