Medical Surveillance Questions

DOE-STD-1187-2005

Q. At our site, it is common for an employee to jump from one employer to another.

Do I fill out a roster record each time this occurs?

A. If this is an employee that you as a site are responsible for reporting into the

Registry, then the answer is "YES."

Q. We seldom get death certificates or any death information. What do we supply

when we know the person has deceased?

A. Every effort should be made to get these data but if they are not obtainable, it is

advisable to put "N/A" in the field and that will give the Registry an indication the person

is deceased but the data are not available.

Q. Suppose an employee terminates from our company. How do I submit this to the

registry?

A. In the next submission, provide a roster delete record (Status Code=D) for this

person and a corresponding new record (Status Code=N) with all of the data fields

populated as needed. Upon receipt, the roster table will be scanned for this person, the

previous record will be deleted, and the newest submitted record will replace it.

Medical Surveillance Questions

Q. If I have submitted a record for an LPT and discovered that the date in that record

for that LPT is wrong, how do I correct it?

A. To correct the information for an LPT record the site should submit a delete record

(Status Code=D) with the Site Code, Unique ID, LPT Date, and LPT result populated. A

corresponding "new" record (Status Code=N) should be submitted at the same time with

all fields populated with the correct information; this record will replace the previous

(deleted) record. LPT data may contain up to 3 records with identical LPT dates.

Therefore, each delete record will apply to only one record in the data table, and if the

site wishes to delete multiple records it should supply the proper number of delete

records.

Q. Sometimes a person has the option of taking a chest X-ray and spirometry even if

the LPT is normal. Do we submit these values anyway?

A. Yes. Submit any test results requested by the Registry that the person may have,

regardless of the LPT result.