Scope - doe-std-1187-20050005

DOE-STD-1187-2005

1. SCOPE: This standard provides acceptable methods for compliance with the

requirements of Title 10 Code of Federal Regulations, Part 850.39 (10 CFR 850.39)

"Recordkeeping and Use of Information." It should be used by responsible

employers subject to the requirements of 10 CFR 850 "Chronic Beryllium Disease

Prevention Program" to guide their submission of information to the Department of

Energy (DOE) Beryllium-Associated Worker Registry. Use of this standard

promotes consistent reporting and efficient analysis and dissemination of information

to those who need to know.

2. BACKGROUND: The DOE Beryllium-Associated Worker Registry is a complex-

wide internal program to help DOE conduct and improve its environmental, safety,

and heath programs regarding past, current, and future beryllium exposure and related

health effects. Paragraph 10 CFR 850.39 specifies beryllium surveillance

requirements for both DOE federal and contractor employees. The Registry assists

DOE in understanding the effectiveness of efforts to reduce exposure to beryllium. It

contains data on DOE contractor and federal workers and the jobs they performed

while exposed to beryllium, results from screening tests for chronic beryllium

disease, and the results from subsequent medical diagnostic procedures. Policy,

guidelines, and directives for the Registry are determined at DOE headquarters by the

Office of Occupational Health (EH-53). The Registry is maintained by the Beryllium

Registry Data Center at the Oak Ridge Institute for Science and Education (ORISE),

Oak Ridge, Tennessee.

The Registry includes several components called data sets. These data sets include:

a roster, or listing, of all current workers who are exposed to or were previously

exposed to beryllium; medical information related to signs and symptoms of

beryllium-related disease; work history of beryllium jobs while employed at a DOE

site; and exposure data (industrial hygiene sampling data) with calculated 8-hour

time-weighted average (TWA) for that exposure.

2.1. Data Sources: Sources of information for these data include human resource

organizations; medical, safety, and industrial hygiene organizations; and other

organizations such as operations, maintenance, engineering, and payroll.

Additional sources of information may include Workers' Compensation files, the

OSHA Form 200 and 300 log, and headquarters managed databases such as the

Computerized Accident and Illness Reporting System (CAIRS), the Occurrence

Reporting and Processing System (ORPS), and the Occurrence Reporting

Binned Information Trending Tool (ORBITT).

In the event that a worker who is enrolled in the Registry dies, information

regarding the cause of death should be entered into the Registry. This

information is available from a death certificate, which may be available

through the occupational medicine clinic or human resource departments. If a

death certificate is not available, the cause of death information may sometimes