ORR Duties

DOE-HDBK-3012-96

e. what to do in case a team member gets delayed and can't be at the right place at

the right time;

f. if any special training is required;

g. where the onsite team room is located;

Provide the following:

- blank forms with the reviewer's objectives and criteria filled in, and provide the

same information on a diskette;

- Maps;

- Detailed schedule, (Appendix 7);

- Team member assignment and counterpart matrix;

- Team member deliverables, (Appendix 9);

- DOE O 425.1 and Standard DOE-STD-3006-95; and

- Sample format for Forms (Appendix 10), if the TL chooses to use this format.

Make arrangements to mail data packets to team members. Packages should be

delivered to team members at least two weeks before the beginning of the ORR.

Keep the site point-of-contact informed of any team member/schedule changes by

updating and faxing the team member assignment chart. Make sure latest date is on

the chart.

Keep all team members informed of the status of progress and potential or actual

changes in ORR start dates.

Prepare package to mail to hotel. The package should include any

information/documents the TL and DOE-HQ team members need for the ORR and

the standard formats/examples such as latest team member assignments, latest

agendas and schedules; computer disk with all ORR information; blank Form 1s and

Form 2s; previous ORR closeout summary examples; and the template for the word

processing software to be used. Mail the package to the hotel. The package should

arrive at the hotel before the team arrives.

ORR DUTIES

The ORR begins with the arrival of the team at the hotel or site.

Ensure all team members have completed all access requirements of the site.

The TL normally meets every morning with site managers to brief them on the issues

raised by the previous day's review activities. The TL presents the site with draft

Form 2s detailing the findings uncovered during the previous day's inspections. This

greatly enhances site/team communication and allows the site to better facilitate the