Opening Meeting at Site

DOE-HDBK-3012-96

validation process.

Hold daily team meetings, usually held in the afternoon, to discuss emerging issues.

- Functional Area Leaders, if assigned, or team members brief the TL on the issues

uncovered during the day (this is not intended to be a travelogue of the day's

events). Issues deemed sufficiently substantive by the TL will be drafted onto

Form 2s.

- Some duplication of effort is to be expected and it can often lead to beneficial

cross-talk and fuller understanding of the issues.

- Issues raised may be assigned to a different functional area or subteam if it is felt

that better coverage will result.

- Any disputes between functional areas or subteams that occur are resolved by the

TL.

Additional guidance for the conduct of the ORR can be found in section 5.4.6 of the

ORR Standard.

Opening Meeting at Site: This meeting is the "kickoff" meeting for the commencement of the

ORR. Items to consider for completion during this meeting include:

Make introductions.

Allow for a series of briefs by the site explaining the site's management and

organization, its functions, operations and interfaces.

Brief the audience on the ORR process and the ORR schedule.

Brief site audience and team on the rules for interaction between team members

and site personnel. The team will not act as safety monitors nor direct operations,

etc.

Team Meetings: Items Which Should be Reiterated Throughout the Inspection:

Encourage the identification of any unclear issues. They still need to be identified so

that others may consider them at a later date.

Re-emphasize that team members should focus on that portion of the organization

directly responsible for their area. Contact outside their area, specifically including

interviews with senior site management, must be discussed in advance with the TL.