Team Leader, Team Member, & Review Coordinator ORR Duties and Responsibilities

DOE-HDBK-3012-96

TEAM LEADER, TEAM MEMBER, & REVIEW COORDINATOR ORR DUTIES AND

RESPONSIBILITIES

PURPOSE: This guidance section provides instructions, explanations and examples for the

performance of all phases of an Operational Readiness Review (ORR). Details pertinent to the

Team Leader (TL), Team Members (TM) and Review Coordinator (RC) are outlined. An

appendix contains sample forms and correspondence which are typically used to initiate and

perform the ORR. Although this document was written specifically for use by DOE ORR Team

Leaders, its use may also be beneficial to contractor ORR Team Leaders. The handbook is also

useful for Team Leaders of Readiness Assessments conducted in accordance with requirements of

DOE O 425.1. Lessons learned, which are promulgated with this handbook, will benefit any line

manager, particularly those preparing a facility or process for startup or restart.

PRIOR TO PREVISIT ORR DUTIES

Initial Duties: After the projected start date is established, the TL should perform the

following:

Comply with commitments made in the approved Plan of Action.

Contact the identified points of contact to discuss details about the upcoming ORR

and negotiate prospective dates for the previsit and ORR.

Send a letter, as soon as possible after the above negotiations, formalizing the

notification of the ORR to site points of contact (see Appendices 2, 3, 4, and 5).

Advise the Review Coordinator of dates and agenda for the previsit.

Initiate the process of selecting team members to support the ORR as soon as

possible.

Team Selection Duties: The importance of this task cannot be overemphasized. No

other task has such a direct impact on the overall quality of the ORR. The TL selects and

organizes the previsit and ORR teams. Additional guidance on team selection can be

found in sections 5.4.2 and 5.4.3 of the ORR Standard, DOE-STD-3006-95. Guidelines

for completing the process follow:

Candidates may be obtained from any independent sources within DOE or from

contractors not directly responsible for the oversight or operation of the facility

under review. Previous TLs are valuable resources in reviewing the past

performance of team members. The areas to be reviewed at a minimum are:

Operations, Maintenance, Training, Safety Envelope Verification, Engineering

Support, Environmental Safety and Health, Emergency Preparedness, Radiation

Protection, Occupational Health and Industrial Safety, Management, Fire

Protection, and Quality Assurance. Other areas reviewed can include, if

appropriate, configuration management, criticality safety, and DOE management.

Team members must have technical experience in their area of review.