Team Selection Duties

DOE-HDBK-3012-96

Remember that team members must not only have technical experience relevant to

their assignment, but also must have assessment experience and be familiar with

the facility/process in question. Typically, familiarization with the facility/process

is gained during the previsit. In determining the number of team members,

experience indicates more members for less time is the best option.

Determine whether any conflict of interest, actual or perceived, exists for any

candidate or source of candidates. If so, those candidates must be rejected from

further consideration. A real conflict of interest (COI) would exist for a contractor

who has, previous to the ORR, provided direct support to a facility in an area which

will be reviewed during the ORR. For example, DOE has used mentors at some

facilities to assist in improving the conduct of operations at the facility. It would be

inappropriate for this contractor to be a part of the ORR team.

A perceived COI could exist when a contractor has provided indirect support to the

facility or was an employee of the facility at some other point in their career. An

example of indirect support could be participation on a review team evaluating

facility safety basis documentation. The second case is self explanatory. These

cases are more subjective, but the TL should be sensitive to them and avoid them if

possible.

No individual directly involved in the management or operation of a facility can

participate as a team member in his/her area of responsibility at the facility.

With regard to selecting administrative staff for the ORR, it must be noted that the

administration of the forms and summaries is a prodigious task. It has been found

that one person (the ORR Review Coordinator) should be dedicated to

administering the forms, e.g., logging in and tracking. This task is very time

consuming once forms begin being turned in and increases as the ORR progresses.

In addition, at least one other person with a word processor should be dedicated to

editing the forms. Consideration should be given to bringing in supplemental editing

staff toward the close of the ORR. It should also be recognized that a significant

amount of copying will need to be accomplished at the close of the ORR.

Concurrent with the above tasks, work with the site point-of-contact to obtain

counterparts. A counterpart is an individual designated by the site to assist in

coordinating the ORR team's inspection activities. Each ORR team member should

have a counterpart for each functional area under evaluation.