Program Records - hdbk10010031

DOE-HDBK-1001-96

8. PROGRAM RECORDS

Auditable records of each individual's participation and performance in or exception(s) granted from

the training program(s) (instructional and technical as appropriate) should be maintained. Individual

training records should include the following (as appropriate):

Verified education, experience, employment history, and most recent health evaluation

summary

Training programs completed and qualification(s) achieved

Latest completed checklists, graded written examinations (with answers corrected as

necessary or examination keys) and operational evaluations used for qualification (this

requires controlled access to training records to maintain examination security)

Lists of questions asked and the examiner's overall evaluation of responses on oral

examinations

Correspondence relating to exceptions granted to training requirements (including justification

and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions.

A historical record that documents initial qualification on each position qualified should be maintained

as part of individual training records. For example, if an instructor is initially qualified in 1986, the

record should contain the date and name of the qualification. If more than one qualification is

achieved and maintained, the individual training record should contain documentation to that effect.

Completed examinations, checklists, operational evaluations, etc., for presently held technical

qualification(s) should be maintained in the record. (Some facilities may prefer to maintain a

separate file of completed examinations with answer keys for each individual.) When an individual

holds qualification in multiple positions, records that support current qualifications for each position

should be maintained. Duty area or task qualification should be documented using a similar method

(for facilities that use duty area or task qualification instead of position qualification). Functional

supervisors should have access to qualification records, as necessary, to support the assignment of

work to qualified personnel.

Upon requalification, records that support the previous technical qualification may be removed from