Program Records - hdbk10030025

DOE-HDBK-1003-96

8. PROGRAM RECORDS

Auditable records of each individual's participation and performance in, or exception(s) granted from,

the training program(s) should be maintained. Individual training records should include the following

(as appropriate):

Verified education, experience, employment history, and most recent health evaluation

summary

Training programs completed and qualification(s) achieved

Latest completed checklists, graded written examinations (with answers corrected as

necessary or examination keys) and operational evaluations used for qualification (this

requires controlled access to training records to maintain examination security)

Lists of questions asked and the examiner's overall evaluation of responses on oral

examinations

Correspondence relating to exceptions granted to training requirements (including justification

and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions.

A historical record that documents initial qualification on each position should be maintained as part

of individual training records. For example, if an individual initially qualified in 1986, the record

should have the date and name of the qualification entered into it. If more than one qualification is

achieved and maintained, the individual training record should contain documentation to that effect.

For presently held qualification(s), the completed examinations, checklists, operational evaluations,

etc., should be maintained in the record. (Some facilities may prefer to maintain a separate file of

completed examinations with answer keys for each individual.) When an individual holds

qualification for multiple positions, records that support current qualifications for each position should

be maintained. Duty area or task qualification should be documented using a similar method (for

facilities that use duty area or task qualification instead of position qualification). Functional

supervisors should have access to qualification records, as necessary, to support the assignment of

work to qualified personnel.