Maintain Trainee Records

DOE-HDBK-1078-94

program results. These records should be classified according to type and

retention period. They should be located, organized, and indexed for ease of

retrieval. Training program records should include the following.

Most recent job and task analysis data used in training program

development;

Course schedules;

Lesson plans and tests;

Trainee attendance summaries (name, course, dates, and test results);

Instructor evaluations; and

Reports of program audits and evaluations.

5.3.2 Maintain Trainee Records. Records of the training and qualification of facility

employees should be maintained. Records should be current and organized to

permit efficient but controlled retrieval. A trainee's record should contain the

individual's training history and the identification of required training that has not

been completed. Specifically, trainee records should include the following.

A summary of the individual's education, training, experience, and

qualifications at the time of hire;

A summary sheet indicating the individual's current and previous positions

with the company, training received, qualifications achieved, and

continuing training required;

A record of training completed, including course title, attendance dates,

test performance, and certifications of successful course completion;

A record of training attended but not successfully completed, including

course title, attendance dates, and test performance evaluations; and

A record of waivers or exceptions granted, including course titles and

statements of justification.

5.3.3 Prepare Training Reports. The training organization should report periodically

to appropriate levels of management on the status and effectiveness of training

activities. Significant training events or problems should be identified and reported

when they occur. Although specific aspects will vary with individual contractors,

the reports should address the following.