Establishing Documentation Requirements

DOE-HDBK-1148-2002

are expected to be relatively minor. Existing mechanisms for Stakeholder and Interested

Party involvement and input should be used where feasible.

The above areas represent the minimum protocols established by the N&S Manual that must be

considered by the Convened Group. The Convened Group may well discover other areas for

which protocols and agreements should be established. Protocols and agreements should be

clearly communicated to all other Process participants. A sample of a charter which includes a

protocol developed during a N&S Process application is included in Appendix E.

10.2.2 Establishing Documentation Requirements

The Convened Group establishes requirements for which items need to be documented during

the Process and the level of detail for each. For some items, determination of an appropriate

format and level of detail may need to be accomplished iteratively as the Identification Team

develops the set of standards and provides recommendations concerning its documentation.

The N&S Manual specifies five areas for which the Convened Group must establish

documentation requirements. These and additional areas that may need to be documented to

ensure an adequate record of how the N&S Process is to be implemented are discussed below.

Definition of the work, hazards, and performance expectations and objectives. Existing

safety documentation concerning work and hazards may be useful, but should be

evaluated to ensure that all hazards are addressed. Definition of performance

expectations and objectives may include schedules for completion of the WSS set,

determination of costs, or establishment of performance measures. Documentation for

this area should be planned to:

identify the linkage between the work and associated hazards;

match the level of detail to the specific application;

support documentation of the safety program;

establish buy-in for performance metrics; and