Establishing Documentation Requirements cont'd

DOE-HDBK-1148-2002

establish the basis for composition of the teams.

Documenting the Set of Work Smart Standards. This documentation compiles the set of

standards appropriate for safe conduct of work, including all applicable laws and

regulations. There are a number of considerations for deciding how to document a WSS

set:

How standards are to be expressed in the WSS set: Successful N&S Process

applications have used a variety of means to document the set of standards

selected including citing the overall regulation or standard, the specific applicable

subsection of a regulation or standard, and even the text of the requirement. A

high degree of specificity may facilitate development of local procedures from the

standards. However, attempting to precisely identify specific sub-sections may

risk excluding some applicable portions of a regulation or standard. Listing the

full text of all standards may make the set unwieldy, but may be useful when

internal standards are used or when only minor portions of a source document

are relevant.

How the WSS set is to be organized: Documentation of the WSS set should be

planned to provide ease of use for all potential users. Computerized databases

offer enhanced ability to sort and search the standards list.

Tools to be used for documenting the set: The expected size of the WSS set and

how it will be used should be considered. Word processing and spreadsheet

programs have limited searching and sorting capabilities as compared to data

base systems.

Justification for the WSS set's adequacy. Documentation should clearly show that the

N&S Process has been faithfully followed by qualified people. Documentation should

clearly establish the linkage between the work, the hazards/safety issues, and the WSS

set. Key factors to document are : (1) a qualified group of individuals considered the

work and hazards, logically selected an appropriate set of standards, justified the