Process Documentation cont'd

DOE-HDBK-1148-2002

standards set. An adequately formed Identification Team must demonstrate that it is

more than the sum of narrow discipline expertise.

The N&S Process was implemented with fidelity to the requirements of the N&S Manual.

This may include documentation describing the initiation of the Process, assignment of

responsibilities within the Identification Team, meeting notes, results of deliberations,

plans, schedules, training records, issue identification and resolution, and others. In

addition, documenting input from contributing experts, resolution of differing opinions,

and development of consensus among the Identification Team will provide valuable

insights for confirmation.

The proposed set of WSS addresses all hazards related to the work and, when properly

implemented, will provide adequate protection from those hazards for workers, the

public, and the environment. When the use of locally developed standards is judged

necessary, the documentation for these standards needs particular care.

Documentation of feedback from Identification Team members and contributing experts

is important.

The proposed set of WSS is feasible to implement within the context of the work to be

accomplished and known resource constraints. The Identification Team's consideration

and determination of feasibility should be clearly documented to facilitate review by the

Confirmation Team and the Approval Authorities.

The quantity and detail of documentation should support and not overwhelm subsequent

reviewers or the eventual users. Simply "documenting everything" will not necessarily ensure

that the needs of all (or even most) users will be met. Documentation that reflects some

synthesis or summary is generally more useful than a mass of raw data (for example, a

summary of issues raised by the team and their resolution versus detailed minutes of every

meeting and phone conversation). However, documentation and retention of certain items of

"raw data" obtained during the Process may be important to preserve corporate memory of the

Process and to corroborate summary reports. A discussion of documentation characteristics

and considerations can be found in DOE Guide 450.3-1, Documentation for Work Smart

Standards Applications.