Role of the Convened Group - hdbk114820020052

DOE-HDBK-1148-2002

shortly after the Convened Group is assembled. This is particularly important so that necessary

records can be constructed early in the application. Then records can continue to be

maintained as the Process proceeds, rather than having to reconstruct the history of decisions

later. Before beginning the work of identifying, confirming, and approving the set of WSS, all

participants must understand and agree to the "ground rules" governing how the various groups

and teams will interact with each other and with outside parties. Clear and concise protocols

will aid in efficient team functioning, while overly prescriptive protocols that are not thoroughly

thought out can cause confusion and lead to inadequate results. It is equally important to define

documentation requirements. Careful documentation of the N&S Process will aid in

communication between the Identification and Confirmation Teams and assist others in

understanding the standards set developed. Records of Process decisions help to demonstrate

both the feasibility and fidelity of the Process results. The relationship between protocols and

documentation requirements is an important one. A protocol should address each item of

documentation (expected output) from the Process.

10.2

Role of the Convened Group

The Convened Group establishes the framework for how their particular application of the N&S

Process will be conducted. Decisions are needed in two areas: (1) protocols and agreements

for interactions among the various groups and teams involved in the N&S Process, and (2)

documentation requirements for the Process and its results. These decisions should be made

in close coordination with the Process Leader, and should be documented in a record of

decisions. Doing so will establish a common basis for implementing the Process, aid in

orienting new team members, and provide a record that will be helpful in demonstrating Process

fidelity.