Program Records

DOE-HDBK-1203-97

8. PROGRAM RECORDS

Auditable records of each individual's participation and performance in, or exception(s)

granted from, the training program(s) should be maintained. Individual training records

should include the following (as appropriate):

Education, experience, employment history, and most recent health

evaluation summary

Training programs completed and qualification(s) achieved

Lists of questions asked and the examiners' overall evaluation of responses

on oral examinations

Correspondence relating to exceptions granted to training requirements

(including justification and approval)

Records of qualification for one-time-only special tests or operations

Attendance records for required training courses or sessions

Latest completed checklists, graded written examinations (with answers

corrected as necessary or examination keys) used for qualification. Some

facilities may prefer to maintain a separate file of completed examinations

with answer keys for each individual, since inclusion of the examinations with

the answer key requires controlled access to training records to maintain

examination security.

A historical record that documents initial qualifications on each position qualified should be

maintained as part of individual training records. For example, if an individual initially

qualified in 1986, the record should have the date and name of the qualification entered into

it. If more than one qualification is achieved and maintained, the individual training record

should contain documentation to that effect.

For presently held qualification(s), the completed examinations, checklists, etc., should be

maintained on record. When an individual holds qualification on multiple positions, records

that support current qualifications for each position should be maintained. Duty area or task

qualification should be documented using a similar method (for facilities/positions that use

duty area or task qualification instead of position qualification).