Perform work

DOE-HDBK-3027-99

once identified, are put into place and how they are assessed to remain in

place.

3. Perform work . Demonstrate how the management system determines work is

ready to be preformed and how this work is monitored for safety during the

execution. What are the key control mechanisms that management uses to

ensure only properly reviewed work is accomplished?

4. Feedback. Describe how the feedback process works. Management self-

assessments, independent assessments, performance indicators, evaluations of

issues, and corrective action plans are processes that need to be described.

e) DOE line managers should present the mechanisms and processes that they use to

assist in the integration and oversight of the execution of the ISMS. The DOE

input into the Define Scope of Work from the macro (site, budget) level to the

micro (high risk maintenance on safety or process equipment) level and input

and/or approval on the hazards and control of hazards may be better integrated

into the contractor mechanism and process or it can be provided separately. DOE

processes for input and approval requirements for readiness to perform work,

processes for monitoring the work, and processes for feedback may be presented

separately or in conjunction with the contractor functional areas. A discussion of

the organization and the responsibilities as defined in the level II FRA should be

included.

f) Once these program processes have been described, the presentation should

provide an example of activity in two or three existing organizational structures at

the site that demonstrate the execution of those described processes. The example

may be a work item that includes several work activities or may be a major work

activity. The responsible organizations should describe how resources were

obtained, how the hazards were analyzed and controls were installed, how

readiness to conduct the activity was verified. It should also include how the

work was monitored and feedback was obtained. Of particular interest, is the

integration of the safety controls, for example, criticality safety, radiation controls,

and the risk trade off. These examples should demonstrate how the sub-tier

organization executes the processes and mechanisms that are described by

programmatic presentations.

g) Any principal, function, or mechanism that is thought to be useful, necessary, or

laudable to the ISMS should be presented to the team.

h) Future activities - What activities at the site will tell management about how well

the integration of safety is being accomplished. What is the forcing function to

cause integration improvement? What is the feedback and improvement

mechanism for ISM?

A-5-7