Phase II ISMS Verification Letter of Appointment

DOE-HDBK-3027-99

5.0 Phase II ISMS Verification Letter of Appointment: You should prepare an ISMS

verification review plan for my approval, select and train the team, and confirm readiness to

conduct the verification. The following documents to assist you in the determination of the scope

of your review are attached: the contractor's ISMS Description; the Report of the Phase I ISMS

verification with recommendations; and direction to the contractor concerning implementation of

the ISMS.

6.0 Desired Deliverables from the review: The Phase II ISMS verification team should

document the review with a report written in accordance with the guidance of Appendix 7 to the

ISMS verification Process Team Leader' Handbook. The report should include any

recommended actions that the team considers necessary or desirable to ensure work is done

safely.

7.0 Prerequisites for Phase II ISMS Verification: The ORR for XYZ 8 must be completed.

In addition, the conditions discussed in my letter that approved the contractor's ISMS Description

concerning implementation of new or modified programs must be met. The contractor will

provide written confirmation when the conditions discussed in the ISMS approval letter have

been met.

8.0 Reviews that reduce the scope of the Phase II ISMS Verification: The following reviews

should be considered as indicated to reduce or modify the scope of the verification for XYZ:

1. At Headquarter's direction, a sitewide evaluation of the maintenance program was

completed six months ago. Few deficiencies were noted and the program was determined

to be in compliance with ISMS. The sitewide maintenance program should be excluded

from the scope of your review except as noted above.

2. The areas that were reviewed during the ORRs at XYZ 1 and XYZ 8 should not be

repeated. Satisfactory resolution of ORR findings should be evaluated. For XYZ 1, the

contractor self assessment program, as well as the assessment program by the assigned

Facility Representative should be evaluated.

3. The sitewide RCRA Compliance inspection determined that conditions were in

accordance with the applicable CFR and the Permit. This area should not be included in

the review beyond an assessment of the adequacy of the management of the issues

identified by the review.

4. EH completed an assessment of XYZ 2 and XYZ 6 nine months ago. Areas that were

evaluated by that review should not be repeated in the Phase II ISMS verification beyond

a verification of the adequacy of the contractor's management of the issues, which were

raised by the EH assessment.

9.0 Estimated date for Commencement: The Phase II ISMS verification should commence as

soon as possible following the ORR of XYZ 8 and following the contractor's verification that the

implementation of the ISMS has been completed.

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