Planning and Coordination

DOE-STD-1029-92

3.5.1 Planning and Coordination

The planning and coordination section includes information on activities that must be

undertaken to plan and coordinate the performance of the procedure. These actions may

include, but are not limited to, the following:

[1]

If training or qualifications specific to the procedure are required, list personnel

requirements.

[2]

Include instructions for a pre-job planning meeting with the participants as

appropriate. For example, a pre-job meeting may include coordinating activities at

several locations, planning detailed measurements to be taken by several persons,

or other aspects of performing a complex procedure.

[3]

Provide administrative requirements (such as the statement "Verify the procedure

to be used is a copy of the current revision") to ensure the user has the latest

revision.

[4]

Provide action steps to ensure needed information is obtained and recorded. These

action steps may involve:

C Identifying the principal personnel involved by functional responsibility (see

Section 4, "Writing Basic Action Steps," and "Actions Steps Containing

Verifications, Checks, Notifications, and Data Recording").

C Recording the facility condition at the start and end of the procedures and the

date and time the procedure is started.

C Justifying and identifying portions of the procedure that are used.

[5]

Address any special system conditions and hold orders required to perform the

work.

3.5.2 Performance Documents

[1]

Direct the user to obtain all other documents required to perform the procedure,

such as drawings, approved vendor manuals, and other procedures that may be

referenced in the base procedure. Listing these references in the prerequisite

actions subsection ensures that the documents are available at the job site when

needed. Where feasible, however, include such material in the base procedure to

lessen the number of references the user must refer to.

3.5.3 Special Tools and Equipment, Parts, and Supplies

[1]

List special tools, measuring and test equipment, parts, and supplies required to

perform the procedure. Strict attention to the completeness and correctness of this