Good Practices - s1032cn10017

DOE-STD-1032-92

4. GOOD PRACTICES

4.1 Policies

Written policies should ensure consistency in the organization and administration of

facility activities. Facility-wide policies should be developed for activities that affect the

entire facility or when they apply to multiple organizations (departments) within the

facility. Policies for activities specific to an organization should be developed at the

organization level.

Policies should be written in a consistent format for effective development and

implementation. The required format (e.g., procedures, checklists, and other definitive

documentation) should be clearly defined. Policy documentation should contain a

description of the controls necessary to implement the policy and should specify when

and how changes may be made to the policy. Policies should be easily understood and

should adequately address the subject matter. Therefore, standard names for facility

work groups, positions, locations, systems, and equipment should be established.

Lower-tier policies should be consistent with those at the facility level to ensure

continuity. Policies that are no longer needed, or have been superseded, should be

canceled and removed from use.

Personnel should clearly understand their authorities, responsibilities, and

accountabilities associated with policies. In addition, personnel should understand their

interfaces with other organizations, especially during back-shifts and weekends (e.g.,

engineering, maintenance, security). Therefore, these items should be clearly defined.

Once policies have been established, personnel should be instructed on their purpose, the

benefits of following them, and the consequences of not following them.