Documentation - s1033cn10019

DOE-STD-1033-92

Procedure change

New or updated hazard communication information.

When documents are designated for immediate reading, a notification that the

document has been issued should be placed in the timely orders to operators. Operator

orders provide a means for management to communicate guidance and short-term

information to personnel. For more information on timely orders, refer to DOE Order

5480.19, Chapter XV, Timely Orders to Operators.

General reading documents may have long-term or recurrent required completion dates,

such as an annual requirement to review the company policy manual. In all cases,

personnel are responsible to read the required reading assignments within the timeframe

specified.

4.4

Documentation

Personnel should document the completion of reading assignments by signature or

initials. The documentation used should list the document title or description, required

completion date, actual completion date, and a signature or initials verifying the

completion of the reading assignment. The type of documentation used depends on the

level of management responsible for tracking the required reading program. If the

appropriate level of management is responsible for a multi-level organization, such as

an Operations Manager responsible for five operating shifts, then the documents

described in Appendix A could be used. If the appropriate level of management is at a

smaller scale, such as a first line supervisor responsible for fifteen people, then the

documentation described in Appendix B could be used. One additional method for

documenting completion and tracking of required reading would be to use a computer-

based system.